Why We Ask These Questions:
- To confirm that your employees are competent, trustworthy, and meet industry rules.
- Proper checks and training protect clients’ property, keep staff safe and satisfy legal and AFRA obligations.
What It’s Based On:
- Work Health and Safety Regulations 2011 (Cth) r 39 – training, information & instruction
- Heavy Vehicle National Law – licensing requirements for heavy-vehicle operators
- AFRA Constitution cls 3–4 – professional conduct & security
- AFRA Code of Conduct cl 4 – WHS induction within 3 months for new staff
What We’re Looking For:
| Question | Why It Matters | What You Need to Show |
| Is there a current staff list with positions? | Ensures you know who is on site and their roles – vital for training & emergencies. | Up-to-date staff list showing names and job titles. |
| Are uniforms provided to operational staff? | Promotes professional image and easy identification of workers. | Photos of uniforms and/or uniform policy document. |
| Have staff completed induction and on-the-job training? | Meets WHS r 39; ensures everyone knows hazards and safe procedures. | Signed induction forms and training completion certificates. |
| Is AFRA WHS induction completed within 3 months? | Mandatory under AFRA Code cl 4: all new staff must complete AFRA’s WHS module. | AFRA training records showing course completion dates. |
| Are forklift/heavy vehicle licences on file? | Legal requirement under HVNL; unlicensed operation risks fines and injury. | Copies of licence cards), expiry dates and licence numbers. |
| Have police checks been conducted for relevant employees? | Protects clients’ goods and reputation by screening for past offences. | Staff list with dates of police checks done and a copy of their police checks. |
| Is an anti-slavery policy in place (if applicable)? | Addresses modern-slavery risks in your supply chain and meets ethical standards. | Policy document. |
Key Legal References by State/Territory
| Jurisdiction | WHS Act & Regs | AFRA Instrument | HVNL Licensing Reference |
| NSW | Work Health and Safety Act 2011 (NSW) ss 19–21; WHS Reg. 2017 r 39 | AFRA Code of Conduct cl 4 | Heavy Vehicle National Law (NSW) ss 6 & 20 (operator licence) |
| VIC | Occupational Health and Safety Act 2004 (Vic) ss 21–22; OHS Reg. 2017 r 39 | AFRA Constitution cls 3–4 | Heavy Vehicle National Law (Vic) ss 6 & 20 |
| QLD | Work Health and Safety Act 2011 (Qld) ss 19–21; WHS Reg. 2011 r 39 | AFRA Code of Conduct cl 4 | Heavy Vehicle National Law (Qld) ss 6 & 20 |
| SA | Work Health and Safety Act 2012 (SA) ss 19–21; WHS Reg. 2012 r 39 | AFRA Constitution cls 3–4 | Heavy Vehicle National Law (SA) ss 6 & 20 |
| WA | Work Health and Safety Act 2020 (WA) ss 19–21; WHS Reg. 2022 r 39 | AFRA Code of Conduct cl 4 | Heavy Vehicle National Law (WA) ss 6 & 20 |
| TAS | Work Health and Safety Act 2012 (Tas) ss 19–22; WHS Reg. 2012 r 39 | AFRA Constitution cls 3–4 | Heavy Vehicle National Law (Tas) ss 6 & 20 |
| ACT | Work Health and Safety Act 2011 (ACT) ss 19–21; WHS Reg. 2011 r 39 | AFRA Code of Conduct cl 4 | Heavy Vehicle National Law (ACT) ss 6 & 20 |
| NT | Work Health and Safety (National Uniform Legislation) Act 2011 (NT) ss 19–21; WHS Reg. 2011 r 39 | AFRA Constitution cls 3–4 | Heavy Vehicle National Law (NT) ss 6 & 20 |