Why We Ask These Questions:

• To ensure contractors working on your site meet the same safety, Chain-of-Responsibility and insurance standards as your own staff.  
• Proper contractor management prevents gaps in compliance, reduces risk, and protects your business reputation. 

What It’s Based On: 

• Work Health and Safety Regulations 2011 (Cth) r 39 – duty to provide information, training and instruction to all workers (including contractors) 

• Heavy Vehicle National Law ch 6 – CoR obligations apply equally to contractors who direct or influence heavy-vehicle operations 

• WHS Regulation r 53 – incident-investigation duty extends to contractors’ incidents 

• AFRA Code of Conduct cl 7 – requires members to ensure contractors are trained and compliant with CoR policies 

What We’re Looking For: 

Question	Why It Matters	What You Need to Show
Contractor induction program in place	Makes sure contractors understand your site rules, hazards and emergency procedures before they start work.	Copy of induction program and attendance records for all contractors.
Contractors have completed CoR training	Verifies contractors know their Chain-of-Responsibility duties under HVNL.	Training certificates or records showing completion of CoR modules by each contractor.
Contractor CoR compliance verified	Confirms that contractors’ practices (fatigue, speed, loading, maintenance) meet your policies and the law.	Audit checklists or site-inspection reports demonstrating contractors adhere to your CoR requirements.
Contractor insurance certificates verified	Ensures contractors carry adequate public liability, professional indemnity and workers’ compensation cover.	Current insurance certificates with policy details, coverage limits and expiry dates.
Contractor WHS and risk procedures checked	Validates contractors have their own safety systems that integrate with yours.	Copies of contractors’ SWMS/JSAs, inspection schedules and evidence of risk assessments.
Contractor CoR policies and procedures verified	Ensures contractors’ internal CoR policies align with your own (fatigue, speed, load-restraint etc.).	Contractors’ CoR policies and evidence of a copy show they meet your standards.
Contractor fatigue management plans and schedules verified	Confirms contractors’ work-rest rosters comply with HVNL fatigue rules and don’t introduce CoR risk to your site.	Fatigue management plans, logbooks, or scheduling software reports for each contractor.